The complete and correct entry of information is important: all author names (in the order in which they appear in the publication), publication year, title, publisher (including universities, state organisations, etc.), ISSN or ISBN, information on the higher-level publication if relevant (publisher, title, volume, issue, page numbers), keywords and abstract. Please note that only people who are listed as an author in the publication may be entered in the "Author(s)" field.

For some publication types, the review status must be indicated. Peer review (or "refereed" in edoc) means the review process that is carried out by experts in the same field (peers) or in the publishing house.

Electronic identifiers or permalinks (permanent links) guarantee the unique identification and long-term access to digital objects. Please enter available identifiers in the research database.  This enables the bibliographic details of publications, whose full texts cannot be made accessible in edoc for copyright reasons, to be linked to the original full-text version on a publisher’s portal or in a commercial database.

The University of Basel’s Open Access policy intends that as many of the University of Basel’s publications as possible should be freely accessible on the Internet. Please take note of the formal requirements for the storing of full texts:

• File format: The publication must be saved in PDF/A format. To ensure long-term archiving, write protection is not permissible. The PDF/A file can be created, for example, by one of the following programmes: Adobe Acrobat/Distiller Version 8.0 or higher, Open Office Version 2.4 or higher, PDFCreator Version 0.9.5 or higher (free programme). Additional programmes may be found at pdfa.org.
• File name: A combination of first author, book title or journal and year are meaningful. Please avoid umlauts and special characters (e.g. Mueller_MDAIK_2009.pdf).

By uploading a full text to the research database and clicking on "Save full text & accept the edoc Deposit Licence" you declare your consent for the activation of the full text in edoc and your consent for the edoc Deposit Licence.

To check copyright requirements, please consult the edoc & copyright page.

By clicking on "Save full text & accept the edoc Deposit Licence" authors declare their consent for the activation of the full text in edoc, and the University Library, as manager of edoc, thereby obtains the following non-exclusive rights to use the document and its associated metadata:

• the right to electronic storage, in particular in databases; the right to make them publicly accessible and to distribute them, as well as for archiving and reproducing them for these purposes,
• the right to share metadata with third parties,
• the right to make archive copies and to convert them to other electronic or physical formats for the purpose of archiving, while maintaining the integrity of the content.

The following liability issues also apply:

• the rights holder assures the University Library that the activation of the work or parts thereof (e.g. images) does not violate the rights of any third party (e.g. co-author, publisher, third-party funder).
• the rights holder commits to informing the operator immediately in case of doubt or if alleged or actual legal obstacles arise.

Metadata Policy

for information describing items in the repository

1. Anyone may access the metadata free of charge.
2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.

Data Policy

for full-text and other full data items

1. Anyone may access full items free of charge.

2. Copies of full items generally can be:

   • reproduced in any format or medium
   • for personal research or study purposes without prior permission or charge.

   provided:

   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original metadata page
   • the content is not changed in any way
3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
5. This repository is not the publisher; it is merely the online archive.

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. edoc is restricted to:
   • Journal articles
   • Bibliographic references
   • Conference and workshop papers
   • Theses and dissertations
   • Unpublished reports and working papers
   • Books, chapters and sections
   • Multimedia and audio-visual materials
   • Other special item types
3. Deposited items may include:
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
4. Items are individually tagged with:
   • their peer-review status.
   • their publication status.
5. For more information, please see webpage: https://ub.unibas.ch/en/services/dh-digital-services/edoc/

Submission Policy

concerning depositors, quality & copyright

1. Items may only be deposited by accredited members, and academic staff of the institution, or their delegated agents.
2. Authors may only submit their own work for archiving.
3. The administrator only vets items for the eligibility of authors/depositors, relevance to the scope of edoc, valid layout & format, and the exclusion of spam
4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
6. If edoc receives proof of copyright violation, the relevant item will be removed immediately.
7. For more information see webpage: https://ub.unibas.ch/en/services/dh-digital-services/edoc/

Preservation Policy

1. Items will be retained indefinitely.
2. edoc will try to ensure continued readability and accessibility.
   • Items will be migrated to new file formats where necessary.
   • It may not be possible to guarantee the readability of some unusual file formats.
3. edoc regularly backs up its files according to current best practice.
4. Items may not normally be removed from edoc.
5. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items' identifiers/URLs are retained transiently.
8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
9. The metadata of withdrawn items will not be searchable.
10. Changes to deposited items are not permitted.
11. Errata and corrigenda lists may be included with the original record if required.
12. If necessary, an updated version may be deposited.
    • There will be links between earlier and later versions, with the most recent version clearly identified.
13. In the event of edoc being closed down, the database will be transferred to another appropriate archive.